Project Management and task management software has one logical aim is to manage the projects in an effectual way to achieve their objectives. For individual point of view, the aim is to deliver the projected results with in stipulated time period, budget and most important as per excellence. However, for those who manage multiple projects, their expectation from online project management software is far more. It should provide the benefits like Task Management, Resource Management, Time Tracking, Collaboration tool, Real time chat, and in fact, Real time management. It should be easy to use and have centralized data facility. Now companies are more interested in having online management service so that their team members, clients as well as stake holders have access to information and data from any location. A software which can provide up-to-date information and generate a customize reports for all of them. Through which all log in member can view, communicate, discuss, and work freely. Moreover things like file sharing and proofing become effortless.
So, if these are the requirement, how can online web based project management software deliver such benefits consistently?
1. Data requirements for Decisions making.
Project management software achieves it aims and objectives quite simply, by providing relevant information to key stakeholders and project managers which they can trust upon. Information can be share or view by generating customized reports which can be helpful in making decisions rapidly and aptly. Good quality reporting requires accurate data and an effective means of processing and presenting it as significant information. While it means that providing the information is important, generating and maintaining centralized data is basic to the successful use of online management software; unless the project data is total, reliable and up to date, the project management software risks never gaining credibility.
2. Real time chat, file Sharing and proofing for team collaboration.
There are always a lot of discussions held constantly about the projects. For that, lots of meetings are organized among the team, project managers and even with management. It not only increases the project cost but throw away the precious time of team. Project management software efficiently helps in reducing the time and budget wastage. Real time chat is prominently used tool in online web based software. You can interact with the clients as well as team simultaneously from any location. The only thing required is an internet connection. Proofing tools and file sharing let the team know about the updating required by clients. Team can also share and maintain the files online. Project Managers and team instantly know the new updates through dashboards and email notifications. It increases the collaboration and time management among team members. Real time chats and file sharing becomes the important aspects of any online web based project management software.
3. Project Tracking and Time Tracking.
Online Project management software has two important aspects for this. Time-sheets must be delivered in the decided time-frames, and project managers must compile progress updates at the fixed dates. These need disciplined updating procedures that must be thoroughly adhered to by all project managers. By comparing real efforts achieved against the project finances, it provides the effective performance measurement and timely cautions against the shock of poor performance. Deep analysis and earned value dimension explain these aspects and good online project management software will give relevant information, often prominently marked, to catch management attention to the problem areas, in time for remedial action to have the desired impact.