Project management is not a very easy task. People who are into it will tell you what hardships they have to undergo. Most project managers who are working with team members across the globe have several problems in coordination and getting the tasks done. As a project manager, you will ideally want to drive the project and get the work done on or before time. If you are a project manager working out of Los Angeles and you have your team members located in the UK or India, you will have a harrowing time in managing the team members.
Ideally, most project managers have regular communications with his or her team members and this happens on a daily basis. When project teams are located at various locations, getting the project rolled out is a great challenge. In addition, they have to manage the tasks at regular intervals. Some tasks are dependent on other tasks so getting the first task is very important. To help these managers do their managing efficiently and effectively, many software companies have developed software that also help in task management.
These software have all the features that help the project manager do his or her job. When you have a team that is close to you, you can manage them and the tasks with any good software. However, if the team is located at some other place, managers have to use some kind of online tool that can help them track the project and the tasks. The manager can use the online project management tool to assign tasks and close tasks.
The project manager can also get an up-to-date status of the ongoing tasks using the online management tools. If you feel that the online management tools are used only by them, then you are completely wrong. In fact, the online management tools are also used by team members. Team members need to update their status of the work and then using the online management tool, they can update their status. Project managers will always want to keep a track of the projects in which work in is going on.
A good feature in the software is the alert feature. Many times it is seen that managers miss out on important meetings or events. The software have instant alerts that help remind the manager about the meetings or other events. During the project life cycle, has to create realistic project schedules by adding tasks in a priority order. The project manager needs to analyze project performance.
Apart from execution of the project, he has to ensure that the project is completed on time. Time management is very important for any project. They need to meet their deadlines in a timely manner. During the project life cycle, they need to keep the team members informed about the latest deadlines or milestones. This is usually sent as an email. When working cross location, the manager needs some tool that he or she can use to share the timelines.
Online management software or tools can be used as dashboard software that tells a lot about the project. If you are a manager and you are struggling to manage recourses who are spread across the globe, you should surely purchase some online management software that can be used to keep total control on the resources. When you are planning to purchase a new software, you will need some training on that software. Such training is generally provided by the software company that develops that software.
However, these days, most software are very intuitive and easy to understand. Project managers would generally have some self training on the software and then start of with it. There are several things that managers have to learn when they work on any new software. They have the responsibility to explain the features of the software to the team members who are going to use that software. These training sessions can be either hands-on or instructor-led.